SoundSys

SoundSys is developed by BMAT Music Innovators and serves as the complete back-office platform for neighbouring rights collecting societies worldwide.

The platform manages the full royalty lifecycle, from member onboarding and repertoire ingestion, through usage matching powered by BMATcher technology, rights reconciliation and conflict resolution, to royalty distribution and financial reporting.

With over 15 million authoritative sound recordings, 150 million usages processed yearly, and more than EUR 62 million distributed across 23,000+ rights controllers, SoundSys is trusted by MLCs globally, automating cross-border repertoire and claims exchange.

Onboard

Member portal

A multilingual web portal for every rights holder to manage catalogue and royalties.

Upload repertoire via SoundSys template or DDEX RDR
Real-time ingestion and matching status
Distribution reports per recording, licensee, and use-type

Every rights holder gets a dedicated web portal available in different languages where they can sign up, manage their catalogue, and track their royalties. After activation by the MLC, members can review claim conflicts on their recordings and access detailed distribution reports.

The portal supports Regular Members, Major Members, and Sister Societies, each with appropriate visibility and access controls.

Member and mandate management

Configure what your society is authorised to manage on behalf of each member.

Mandates define use-types, territories, and start dates
Standardised set of 23 use-types (radio, TV, public performance, webcast, and more)
Foundation for matching, allocation, and distribution

Mandates are the foundation of everything SoundSys does — they define what your society is authorised to manage on behalf of each member. For every rights holder, you configure which use-types are mandated (from a standardised set of 23, including Commercial Radio Broadcast, TV Broadcasting, Public Performance, Private Copying Levies, Webcast, and more), in which territories, and from which start date.

Repertoire management

Ingest catalogue from any member size and reconcile claims with BMATcher matching.

Three ingestion channels for independents through to majors
Automatic matching with manual queue for unresolved items
Claims workspace with full conflict history per recording

SoundSys accepts repertoire through three channels, so every member, from a small independent label to a global major, can get their catalogue into the system.

Once ingested, recordings are automatically matched using BMATcher technology. Unresolved matches go to a manual matching queue where MLC operators or uploaders can match to a proposed candidate, search the database, or create a new sound recording. The claims workspace then shows the reconciled status of every recording (overclaimed, claimed, underclaimed, or unclaimed) with full conflict history.

Ingest & match

Usage portal

Ingest playlist and usage logs from licensees via SFTP or direct upload.

Automatic header detection and field validation
Duration, playcount, dubbing, Vericast, cue sheets, and multi-tab formats
Handles unusual formats such as flight-number logs

SoundSys ingests playlist and usage logs from licensees such as broadcasters via SFTP or direct upload. Our parser automatically detects headers, validates artist and title fields, and handles a wide range of formats: duration-based logs, playcount-based logs, dubbing logs, airplay monitoring data (including BMAT Vericast), cue sheets, multi-tabbed spreadsheets (e.g. different periods or cities), and even unusual formats like flight number logs.

Matching portal

One view of all usage-to-repertoire matching activity for MLC operators.

Per-playlist stats: ingested, auto-matched, manual, and unmatched
Prioritised consolidated log lines for efficient manual matching
Match memory resolves identical future occurrences automatically

The matching portal gives MLC operators a single view of all usage-to-repertoire matching activity. For every playlist, you see detailed statistics: total rows, ingested count, auto-matched count, manually matched count, and unmatched count.

Manual matching is designed for efficiency. The system presents prioritised consolidated log lines so your team focuses effort on the highest-value unmatched usages first. For each line, operators can match to a proposed candidate, search the SoundSys database for an existing recording, or create a new placeholder. Every manual match decision is retained in the system's match memory, so identical future occurrences are resolved automatically, reducing manual work over time.

Distribute

Producer distribution system

End-to-end neighbouring rights distribution with rules built for MLC complexity.

Normalises playlists, eligibility, ownership changes, and share-of-rights splits
150M+ usages/year, 23,000+ rights controllers, EUR 62M+ distributed
Four built-in distribution rules for any revenue scenario

SoundSys gives MLCs a complete, end-to-end distribution engine for neighbouring rights royalties. SoundSys handles the complexity behind the scenes: normalising mixed playlists, discarding ineligible recordings, respecting mid-period ownership changes, and applying share-of-rights splits. Currently processing over 150 million usages per year across more than 23,000 rights controllers, with over EUR 62 million distributed to date.

Choose from four built-in distribution rules to match any revenue scenario.

Distribution wizard

Configure an entire distribution run step by step — no code or spreadsheets.

Link funds to usage logs, use-types, periods, and mandate filters
Run allocation, review dashboards, and re-allocate if needed
Download report bundle and mark complete for members

The distribution wizard is a step-by-step interface that lets your team configure an entire distribution run — no code, no scripts, no spreadsheet formulas. It walks your team through linking funds to usage logs, selecting use-types, setting the distribution period, and applying mandate filters. After configuration, run the allocation, review results via dashboards, re-allocate if adjustments are needed, download the full report bundle, and mark the distribution as completed to share the results with the members.

Allocation engine

The computation layer connecting funds, usages, claims, and distributable amounts.

Funds → usage logs → recordings → claims → rights owners → payouts
Real-time dashboards throughout the distribution process
Full history of every change in the distribution lifecycle

The allocation engine is the computation layer that connects everything: funds to usage logs, usage logs to matched sound recordings, recordings to claims, claims to rights owners, and rights owners to distributable amounts. Real-time dashboards show distribution progress and key statistics throughout the process, and full history tracking lets you review every change made during the distribution lifecycle.

Report

Financial report generation

When a distribution completes, SoundSys generates a full report bundle.

Detailed member reports — revenue per recording, licensee, and use-type
Summary report — distributable amounts by period and undistributed reserves
Unclaimed & unmatched report — recordings with usage but no rights owner

When a distribution is complete, SoundSys generates a full report bundle with three components.

Detailed member reports show paid-out revenue broken down per sound recording, per licensee, and per use-type, so members can verify exactly how their royalties were calculated.
A summary report for payout processing, with clear identification of distributable amounts by period (including late payments) and any undistributed reserves.
An unclaimed and unmatched report lists sound recordings with usage but no rights owner for claiming purposes, to declare ownership and receive allocation in subsequent distributions.